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Confidentiality agrement

PROTECTION OF PERSONAL DATA

The commitment EDUCAȚIE INFORMALĂ SA is making regarding the protection of personal data:

Your trust in our services and staff is one of our main concerns.

In this respect, to provide the user with the best possible experience, we focus on continuing improvement in our entire activity.

EI SA knows the importance of your personal data and is committed to protecting their privacy and security. This is why it is important for us to provide users with information, in an integrated manner, related to the processing of your personal data in these terms and conditions.

EDUCAȚIE INFORMALĂ SA is a Romanian legal entity, constituted as a closed-type company with exclusive private participation and has as its main activity the activity encoded according to CAEN Rev. 2 8559 – Other forms of education.

EDUCAȚIE INFORMALĂ SA has its registered office in Cluj-Napoca, str. Henri Barbusse, no. 44-46, building CBC, building II, Jud. Cluj and is registered with the Cluj Trade Register under No. J12/1483/2015, having the unique identification code 34526760 and bank account: RO13 BTRL RONC RT02 9596 2001, opened at Banca Transilvania Cluj.

EDUCAȚIE INFORMALĂ SA has opened working points throughout various locations in Romania in the following cities: Bucharest, Brasov, Craiova, Iasi and is legally represented by the Chairman of the Board and representatives of secondary establishments.

EI SA respects the confidentiality of all our clients and the confidentiality of all visitors to our websites and will treat/process personal data with great care, in appropriate technical and organisational conditions of security. EI SA processes personal data received directly from users, as data subjects, or indirectly on the occasion of the commercial/contractual relationship and/or participation in events/conferences/ workshops/demonstration sessions organized by the company under the aegis of the Educație Informală SA or under another aegis according to another project of this kind initiated/managed.

Personal data is collected either only with your consent/acceptance, if provided knowingly, willingly, on your own initiative or on request of a company, for example through one of the online forms used, namely online contact form, online service order form, registration form, etc.by subscribing to newsletters (of course, only after you have chosen to receive these newsletters), participation in contests, programs of loyalty, promotional campaigns, etc. The use of this website, but also other websites of Educație Informală SA is subject to these general conditions of participation.

If you do not agree to any of the terms and conditions do not use any of our websites or provide us with your personal data. Certain services may be conditional to granting of your personal data.

EI SA will not process your personal data except to the extent that this is necessary to fulfill the purposes mentioned below, in compliance with the legal security and confidentiality assessment of the data.

What personal data might Educație Informală SA process?

The processing of personal data is an operation or set of operations, that is carried out by automated or nonautomatic means, such as: collection, registration, organisation, structuring, storage, adaptation or modification, extraction, consultation, use, disclosure by transmission, dissemination, or making available in any other way, alignment or combination, restriction, blocking, deletion, destruction or archiving.

To access the websites belonging to EI SA, there is no need to provide us with any personal data.

In the context of the current activity of EDUCAȚIE INFORMALĂ SA, including business/contractual activity, participation in events/conferences/workshops/demonstration sessions/other events/manifestations organized by EI SA, involving the purchase of services EI SA offered on the website or otherwise, or subscribing to EI SA newsletter, as well as in the context of fulfilling legal obligations, we may request certain personal data.

In this respect, Educație Informală SA will process, among other things, the following personal data: name and surname, telephone/fax, home/residence address, e-mail, job title, IP address, bank account number, serial number and other ID information, Passport series, name and surname of parents, series and number of birth certificate, graduated school, studies performed, series and number of graduation certificates and other documents, series and number of medical certificate, etc.

Who are the data subjects?

The users whose data may be processed by the Educație Informală SA, solely for the purposes above mentioned, are:

– Clients, individuals/legal entities of the Educație Informală SA (current, former or potential), general public, their representatives/empowerment, legal or conventionals;

– Representatives/empowerment/contacts of legal entities (business/contract partners, organisers, co-organizers, suppliers, service providers, tenants etc. - current, former or potential) and institutions / public authorities.

Consequences of refusal to provide personal data

You, as the person concerned, are required to provide complete, up-to-date and accurate data. In order to be able to provide certain services specific to the activity of EI SA (but not limited to, registration courses/training sessions/trainings), EI SA will request the personal data necessary for the provision of these services and the refusal to provide such data may result in the inability to provide our services to a company.

When you purchase a service provided by Educație Informală SA, as well as when you take part in the events/ conferences/ workshops/ demonstration sessions/ other events organized by Educație Informală SA, we will collect personal data in connection with supplying those services. Also, as a potential customer of the company, we collect personal data (images, data processed through video surveillance systems, etc.) in order to fulfill the legal obligations and conduct of the current activity (legitimate interest). By reading these requirements, by providing personal data in order to access the services of the company, you are considered informed, and/or you express your consent to the processing of personal data in accordance with the legal requirements on the protection of individuals with regard to the processing of personal information and the free movement of such data.

If the processing of data is no longer necessary for the provision of a service, for the fulfillment of a legal obligation, nor is it justified by a legitimate interest of EI SA, you may refuse such processing or you can withdraw the previously given consent. For example, the data subjects may withdraw their consent to the processing of their data for direct marketing purposes, personalized offers, anytime and without the need to indicate a reason. After sending the request for withdrawal of consent, the person concerned will no longer receive commercial information about the events/services offered by our company.

What are the purposes of collecting personal data?

We use your personal data only for the following purposes:

– Organization of events/ conferences/ workshops/ demonstration sessions/ other events;

– Organization and support of training courses/ training programs/ other transmission sessions of know-how in the field of information technology;

– Progress of its commercial/contractual activity;

– Billing and cashing EI SA services;

– Marketing, promotion, advertising, contests, advertising lotteries, loyalty programs, including the submission of general or personalized commercial offers;

– Development and improvement of services;

– Management of customer relations, including contacting clients through any means of communication;

– Fulfilling legal obligation incidents;

– Communication with public entities/authorities/institutions or with the general public;

– Audit and control/surveillance activities;

– Archiving, statistical purposes;

– Collecting and retrieving of outstanding debts;

– Settlement of disputes, enforcement of court decisions, arbitration, court order etc.

Educație Informală SA will consider all information collected from you as confidential and will not share them with third parties (except for organisers/ co-organizers of some events jointly conducted with the partners/ collaborators of a company) without your express and previous consent.

Who are the recipients of your personal data?

Data recipients may even be the users who have provided their personal data, as follows:

– Clients, individuals/ legal entities of the EI SA (current, former or potential), general public, their legal or conventional representatives; (for the purpose of conducting commercial/ contractual relations);

– Organisers and co-organizers of courses/ training programs/ trainings, tenants/ tenants of the course spaces or any space bearing the EI SA logo, suppliers, service providers, suppliers and other legal entities – Business/Contract Partners of Educație Informală SA, authorities/public institutions;

Recipients (other than data subjects) may be:

– Central and local public authorities, juridical authorities, police, the Court (within the limits of legal requirements and/or due to expressly formulated requests), banking companies, court executors, insurance and reinsurance companies, Market Research Organizations (statistical purpose), etc.

The confidentiality of personal data will be granted by the EI SA and will not be provided to other third parties other than those mentioned herein.

Processing of personal data for promotional purposes (marketing)

Personal data provided by you (such as: name and surname, email address, fax , mobile phone number, etc.) will be processed by the company in compliance with your rights, particularly, the right of information and opposition, serving the following purposes: marketing (including direct marketing), competitions, advertising lotteries, customer inquiries on commercial issues, including those developed together with a partner of EI SA. The personal data provided by you will be used for promotional purposes (marketing) and for the products or services of its other partners, respecting your rights.

If EI SA intends to use your data for direct marketing purposes (if the users concerned have chosen to do so) you will be informed beforehand. You have the right to prevent such processing by selecting appropriate boxes from the forms/ documents used for the collection of personal data.

Regardless of the situation, if you want your personal data to cease to be processed by Educație Informală SA, you may require an end to any data processing on our behalf. Additionally, when you wish to no longer receive newsletters or information materials from the EI SA, you may unsubscribe using the “unsubscribe” button.

The users of EI SA websites are under applicable legal protection, and have the following rights: the right of access, right to rectification, right to deletion of data, right to restriction of processing, right to data portability and the right to opposition.

Personal data retention

In order to achieve its intended purpose, EI SA will process your personal data during the entire period of the company’s activity, until you, or your legal/ conventional representative will manifest the right of opposition/ deletion (except in the situation where the company processes the data on the basis of a legal obligation or justifies a legitimate interest). After the fulfillment of the personal data processing operations, for the purpose for which they were collected, if you or your legal representative will not manifest the intent of opposition/deletion, according to the law, the data will be archived by EI SA for a certain amount of time (specified in the internal procedures) or it will be destroyed.

What safety precautions are used to protect your data?

In order to avoid misusing of personal data, as well as potential threats, we use security methods and technologies, together with appropriate policies and procedures, to protect the personal data collected.

The overall security of the data transmitted over the internet can never be guaranteed. While EI SA is making every effort to protect your personal data, we cannot absolutely guarantee the security of the information sent to the websites of Educație Informală SA. Any data transmission is at your own risk. Once we receive information about you, we will use strict safety procedures and measures against unauthorized, unlawful destruction, accidental loss or disclosure of personal data.

Security of bank accounts

In the case of card payments (example: purchase online products and services), the procedure is done via online payment methods offered by third parties, authorized in relation to EI SA. In order to eliminate the chances that your data is handled abusively/ unlawfully by unauthorized persons, authorized third parties in relation to EI SA guarantee the legal process and security of personal data (card number, expiration date, etc.) and the information systems used.

Conditions of transferring personal data outside the EU and the European Economic Area

Data transfers outside the EU and Economic-European area can only occur under the conditions specified by the national and EU legislation on the protection of individuals with regard to the processing of personal data and on their free movement.

What are your rights?

By reading this document, you have been informed of the rights you are granted in accordance with applicable legal requirements, namely: the right of access, the right to rectification, the right to deletion of data, right to restriction of processing information, right to data portability and the right to opposition. Furthermore, when processing is done by consent, you have the right to withdraw your consent at any time in written form, addressed to the company., under the applicable legislation, without affecting the legality of the processing based on consent before its withdrawal. You have the right to deny at any time, free of charge and without justification, the processing of your personal data for marketing purposes, using, if necessary, the unsubscribe function included in the marketing materials.

For other purposes, you have the right to oppose, at any time, free of charge, the processing of your personal data, mentioning the data and purpose enclosed, only for legitimate reasons. There can be an exception in cases where the company demonstrates that it has legitimate and compelling reasons justifying the processing, and which prevail over your interests, rights and freedom, or that the purpose is the finding, exercising or defending a right in court. In case of unjustified opposition, EI SA is entitled to process the data further.

By reading this document, you acknowledge and understand that the personal data provided to Educație Informală SA constitutes decisive elements for accessing the services offered by Educație Informală SA and/or conduct of commercial/ contractual activity.

If you, directly or by representative, exercise the rights mentioned above, in a blatantly unfounded, unjustified or excessive manner, the company may:

– either require a reasonable fee for administrative purposes or for taking the necessary steps towards fulfilling the solicited requirements;

- may refuse to follow up with the demand.

Likewise, if the persons concerned, directly or through the representative, exercise their right of opposition in a blatantly unfounded, unjustified or excessive manner, in particular because of their repetitive character, the company is entitled to consider any report concluded with the client of the company of law terminated, without any other formality or intervention of the court, except for a prior notification. Furthermore, you will be admitted the right to file a complaint in front of a supervisory authority and to include a juridical authority in the process.

How can you exert your rights?

For exerting any right stipulated by the internal and/or European legislation (with reference in particular to the EU GDPR) you can address the Personal data Specialist (DPO) within Educație Informală with a written request, dated and signed, to the following email address: dpo@scoalainformala.ro or the following mailing address: Educație Informală SA, 59-61 Henri Barbusse Street, Fabrica de Pensule, 4th Floor, Cluj-Napoca, Cluj County. A readable copy of the signatory's ID will be attached to the application.

All these requirements may undergo occasional modifications/ updates. We recommend that you check these requirements for updates while accessing https://informalschool.com/ or any other website under Educație Informală SA’s egida. By accessing the websites of Educație Informală SA or using Educație Informală SA’s services through the aforementioned websites, the new requirements will be deemed accepted after the amendments.

This set of terms and conditions was adopted on the 24th of April 2018.

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